AT WORK
A cleaning plan that works for your office.
How to set a sensible checklist, access plan and visit frequency for a shared workspace.
Start with how the team uses the space.
An office with a busy kitchenette and shared desks needs a different routine from a small studio with occasional visitors. List the spaces, approximate floor area, staff use and hours before discussing frequency.
Give special attention to kitchens, washrooms, reception areas and shared meeting rooms. A plan should say which tasks happen every visit and which are periodic extras.
Make the everyday checklist clear.
The cleaner should know which cleared surfaces can be wiped and which devices, documents or confidential areas must remain untouched.
- Cleared meeting tables and agreed shared surfaces
- Kitchenette counters, sinks and appliance exteriors
- Washroom fixtures and agreed touchpoints
- Vacuuming and suitable hard-floor care
- Regular waste and recycling to the designated collection point
Agree on access and timing.
Confirm the building's contractor hours, entry process, visitor parking and alarm procedures. Share sensitive access details privately once a booking is confirmed, not in an initial quote request.
Evening or weekend requests need an availability check. Include a preferred window and an alternative where possible so a workable recurring plan can be discussed.
Keep specialist work separate.
Medical decontamination, hazardous substances, mould remediation and industrial machinery need specialist assessment. A standard office-cleaning plan should not imply that those tasks are included.
Name extras such as fridge interiors, glass partitions, upholstery and carpet treatment when requesting the quote. That allows the time, method and cost to be agreed rather than assumed.